Ideas and Inspiration

Surprise Party Planning - How not to stuff it up


So you want to host a surprise party? A surprise party can be the most fantastic and memorable event that gets talked about long after the event takes place. It’s such a great way of showing someone how much you care about them – because organising one can be hard work!

Two of the most important things to think about when deciding whether to organise a surprise party are 
1. Why them? and; 2. Why me?

WHY THEM? 
Make sure that the person you are throwing the party for will love and appreciate the gesture. Some people, hate the thought of being surprised by a big crowd, and the enormous “SUUUUUUUURRPPIIIIIIIIIISE” greeting, has been known to make people do some very strange things like walk out, swear and get angry at the host. So think long and hard about whether your guest of honour is likely to love or hate you for what you’ve done.

If you think that a surprise party might be a bit too much, there are some alternatives:

You could invite a surprise guest; someone they would be really excited to see, but wouldn’t think to invite themselves. Or, you could offer to take on the organising and admin of the party for them and keep a few little elements like a slide show, speech or presentation as a surprise for them.

WHY ME? 
Think about whether you want to take on the responsibility of organising the party. Surprise parties involve a lot of deception, lots of organsing, lies and sneaking and scheming behind your loved-one’s back. You will constantly be on alert and may require nerves of steel to pull it off, especially when forgetful relatives call the unsuspecting guest and ask them random questions!


Once you’ve decided that you’re the right person to organise this kind of party, it’s time to get planning. Here are a few ideas to keep you on track;

GUEST LIST.
Make a list of who you’d like to invite. This may impact your choice of venue, so it’s best to draft this list early on. Remember! It’s your surprisee’s friends, not yours that matter on this list. This may sound silly, but one common mistake is to invite your own friends and not enough friends of the guest of honour. Consider a few special guests like old school friends or relatives you know they’d love to see (old flames are probably not a great idea). Really consider who THEY would love to be there.

SAVE THE DATE.
Get the word out early enough to secure the date you want but not too early that you are keeping a secret for months and months. Send a “Save the date” e-invite so guests can pencil the date in and you can start to communicate with them in a safe environment without the knowledge of the guest of honour. By using an online invitations site like myinvites.com.au you can send reminders and updates and keep track of RSVP’s online.

VENUE.
Once you have an idea of the date and rough numbers, secure your venue. Think about a venue that can handle the noise and vibe of a surprise party and won’t cause you extra stress on the night. Consider the type of environment your guest of honour would love. An important last point is to make sure your ‘victim’ is able to attend at the date and time you want. Get them to put the time in their diary by asking a close friend to book the time out with them for a catch up of some sort.

Still keen to host a surprise party? Great! We hope you’ve got some tips and ideas to help with your early planning.

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